PRIVACY AND SECURITY

Meris Mail Limited is responsible for your personal information and is committed to safeguarding your privacy. This policy explains what information we collect and how we use the personal information you supply to us.

In using our enquiry form on our website, any of our services, providing us with any personal information and accepting our privacy policy on our form you are agreeing to your information being used and disclosed in the ways here described.

  1. DATA PROTECTION ACT

We take our responsibilities very seriously and are always striving to ensure the personal information we obtain is held, used, transferred or otherwise processed in accordance with the EU and UK data protection legislation.

In carrying out our day-to-day activities we process and store personal information relating to our customers and suppliers and are therefore required to adhere to the requirements of all data protection legislation, including the EU General Data Protection Regulation 2016/679 (applicable from May 2018) and any relevant national implementing legislation and any substantially similar local legislation, including the guidance, codes of practice, recommendations and deliberations of the relevant supervisory authority, in each case as amended or replaced from time to time.

  1. WHAT PERSONAL INFORMATION WE COLLECT

You can access and browse our website without disclosing your personal data.

When you complete our enquiry form, request information from us you will be asked to provide certain information such as your name and email address.

  1. USE OF COOKIES

We use cookies on our website and third party software which uses IP tracking to identify visitors and monitor their activity on our website.

The information collected is anonymous and does not personally identify you. They do not track and store your name, address, telephone number or email address.

  1. HOW WE USE YOUR INFORMATION

We collect and process your personal information for two years so we can fulfil our contractual & legal obligations.

Where consent is required and given, we may send you the answers to your queries and relevant information by mail or email such as company news, market updates and industry specific insights.

  1. WHO WE SHARE THE INFORMATION WITH

Without your explicit consent, we will never pass on your personal details to anyone outside Meris Mail Limited for them to use for their own marketing purposes.

As part of our contractual and legal obligations we may be required to share your personal information with our auditors, our legal advisors and the government.

These organisations are under strict obligations to keep your personal information private.

  1. PROTECTING YOUR PERSONAL DATA

All personal information is held on secure servers and subject to access restrictions to ensure integrity and confidentiality.

In situations where these servers are externally hosted we will only use reputable hosting companies which adhere to security policies and procedures at least as stringent as our own.

  1. STOPPING COMMUNICATION FROM US

If you decide you no longer want us to contact you, you can request that we stop by clicking ‘unsubscribe’ on any marketing emails you receive.

Alternatively, you can email unsubscribe@merismail.com stating your name and email address, typing UNSUBSCRIBE in the subject field.

  1. LEGAL ENFORCEMENT

We may share your data with other organisations if we are under a duty to disclose or share your personal data to enforce or apply our Terms and Conditions and other agreements.

Information may also be shared to protect the rights, property or safety of Meris Mail Limited.

  1. YOUR RIGHTS UNDER THE DATA PROTECTION ACT

You have the right to:

  • Request a copy of the information we hold about you (“Right of Access”)
    • Update or amend the information we hold about you if it is wrong (“Right to Rectification”)
    • Ask us to remove your personal information from our records (“Right to Erasure”)
    • Limit the way we process your data (“Right to restrict processing”)
    • Object to the processing of your information for marketing purposes (“Right to Object”)
    • Raise a concern or complaint about the way in which your information is being used.
  1. CONTACT US

If you wish to find out more about your rights or obtain a copy of the information we hold about you, please email contact@merismail.com.

  1. CHANGES TO THE SECURITY AND PRIVACY POLICY

We keep our Security and Privacy Policy under regular review. If we make changes to this policy, we will notify you by updating the policy on our website.

 

This privacy policy was last updated May 2018

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